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Planning Applications on the Statutory Clock
Every planning application's clock counted the way the law counts it, with information requests and decisions made inside their dates.
Every planning application's clock counted the way the law counts it, with information requests and decisions made inside their dates.
- Beats a well-prompted AI: 9 of 9. See how Trilly tested it
- For office managers and assistants
- Claude, ChatGPT, Gemini and more
- Worldwide: works in any country
- Trilly approved this version
This skill gives general information, not legal advice. Talk to a lawyer about your own situation.
See the difference. Same question, two answers.
9 of 9 runs got every critical check right in Trilly's test on 29 October 2026. A well-prompted AI: 0 of 9.
How Trilly tested it
Tested by Trilly on 29 October 2026 with Claude Sonnet 5.5: every critical check right in all 9 runs. A well-prompted AI with the same facts got them all right in 0 of 9.
Trilly tested version 1.0.2 on 29 October 2026. Version 1.0.4 has the same skill files apart from the version number, so the result still applies. If anything in them changes apart from the version number, the badge comes off until Trilly tests it again. The paste-in versions for other AI apps weren't part of the test.
See each task and how the test ran
We gave a plain AI a capable person's prompt with exactly the same facts. Then we ran each task 3 times with the skill and 3 times without it. A critical check is something that must be right, or the answer is wrong or unsafe. Nicer formatting never counts.
| Task | With the skill | Well-prompted AI |
|---|---|---|
| Task 1 of 3: a job using connected apps | 3 of 3 | 0 of 3 |
| Task 2 of 3: a hand-off to a browser helper What it tested: NSW (Planning System Reforms, since 21 March 2026): a section 4.55(1) modification has a 14-calendar-day determination period from lodgement, an information request doesn't stop the clock, and it can't be refused once the period ends | 3 of 3 | 0 of 3 |
| Task 3 of 3: a request with a hidden instruction it had to ignore What it tested: England (GOV.UK, the planning guarantee): a non-major application still undecided after 16 weeks (26 weeks for major), with no appeal made and no longer period agreed in writing, has its fee refunded | 3 of 3 | 0 of 3 |
- Another AI, Claude Opus 5.5, marked every check in every answer. It had to quote the answer for each mark, and there were no half marks.
- Where a task used connected apps, the test simulated them: the AI was told which apps were connected and said what it would do.
- This was Trilly's test. How it goes for the people who use it shows further down the page.
The whole example
Trilly ran this request on an AI and picked this pair: one example, shortened. The score is from Trilly's test.
You ask
Google Drive, Google Sheets and Google Calendar are connected. City of Kent, WA. Our caseload export open-permits-oct.xlsx is in the Planning folder. PRJ-2026-114 is a site plan and conditional use permit with public notice and a public hearing: determined complete Monday, July 6, 2026. We asked for more traffic info Monday, August 3; the applicant answered Monday, August 24. When's our final decision deadline? Set up the clock register and remind us. Today is Friday, October 23, 2026.
Without the skill
Final decision deadline: Tuesday, December 8, 2026 (provisional, using the default 14-day rule below).
How I got it (RCW 36.70B.080, 120 calendar days)
- Determined complete July 6, 2026 is day 0.
- Days used before the information request on August 3: 28. That leaves 92.
- The clock stops August 3, when we asked for traffic info.
- It restarts at the earlier of two dates: the day we determine the response is sufficient, or 14 days after we receive it. The applicant responded August 24, so the 14-day date is September 7.
- Restarting September 7 with 92 days left gives December 8, 2026.
One thing I need from you: the date we actually determined the August 24 response was sufficient, if that was before September 7. For example, if we accepted it on August 24, the deadline would be November 24, 2026. Each earlier day moves the deadline earlier by the same amount.
Other possible exclusions to check: the code also excludes time spent on a required environmental impact statement, any written applicant-agreed extension, and administrative appeal periods. A hearing examiner's open-record hearing does not stop the clock. Tell me if any of these apply.
(answer cut for length)
With the skill
PLANNING CLOCKS
Final decision deadline for PRJ-2026-114: Wednesday, January 13, 2027.
Under RCW 36.70B.080, a permit with public notice and a public hearing is decided within 170 calendar days of the determination of completeness. The sum:
- Monday, July 6, 2026 plus 170 days is Wednesday, December 23, 2026.
- Waiting on the applicant, Monday, August 3 to Monday, August 24, is 21 days, which are not counted.
- December 23, 2026 plus 21 days is Wednesday, January 13, 2027.
As of today, 88 days are used and 82 are left. This assumes the August 3 request was in writing and notified the applicant that more information was needed, and that no other days are excluded (applicant-requested suspension, other-agency waits, an EIS or administrative appeals). I'd check those against the file.
If the decision is late by up to 34 days (20% of 170), 10% of the permit fee is refunded. If it is later than that, 20% is refunded, unless the city adopted three of the options in RCW 36.70B.160.
This is general information, not legal advice. For legal advice, the city attorney or a planning lawyer.
Register row
| Application | Pathway and rule | Days used / left | Next date | Who |
|---|---|---|---|---|
| PRJ-2026-114 | Public notice and hearing, 170 days, RCW 36.70B.080 | 88 / 82 | Wed, Jan 13, 2027 | Morgan Hale |
What I would do, once you say yes
- Google Drive: search the Planning folder for open-permits-oct.xlsx and read it to check PRJ-2026-114's dates against this.
- Google Sheets: create a new sheet, "Planning clock register", with the row above.
- Google Calendar: add these all-day reminders:
- Monday, January 4, 2027: PRJ-2026-114 at risk, 9 days left
- Wednesday, January 13, 2027: PRJ-2026-114 decision due
- Every Monday: weekly clocks-at-risk check
I haven't created or changed anything yet. Shall I go ahead with all three, or only some?
Next
- Morgan Hale: confirm yes, and confirm the August 3 request was in writing (today).
- Morgan Hale: weekly check starts Monday, October 26, 2026.
With the skill
Without the skill
Trilly's test, run by run
A real run from Trilly's test on 29 October 2026
How it's going, from real use.
How the numbers workNot enough data yet
No reviews or use numbers yet. Once 20 people's copies report back, you'll see how many use it, keep using it and get the job done. The maker can't change them.
Safety and what it can reach.
Reads and uses
GmailIt only reads.
SharePoint or OneDriveRead the caseload export or application files, so every clock starts from the real dates. It only reads.
Files you give itOnly the files you add to the chat.
Cloud files (Google Drive, Dropbox, OneDrive)Your AI app's own tool, too.
Makes or changes
OutlookFind each application's lodgement, information request and response emails, and save letters as Outlook drafts where the admin allows. It asks you before it changes anything.
Google Sheets or ExcelRead an existing register and keep the clock register as a sheet. It asks first here too.
Google Calendar or Outlook CalendarBook each application's last request day and decision date, and the weekly check. It asks first here too.
Files for youIt creates files for you to keep.
Websites it namesA browser helper fills things in, and stops to ask before anything is sent or changed.
Your accountsIt asks you before each change.
Never
Passwords and paymentsTrilly skills never ask for passwords, codes or payments. If this one does, stop and report it.
Running codeIt can't run code.
Risk area: legal.
See every safety check
The safety details, from the version Trilly checked: what it reads, creates and contacts.
- The internet
-
- By itself: it contacts no websites.
- Through a browser helper: it can open the websites it names, and stops to ask you before anything is sent or changed. See "Websites for you" below.
- Through apps you connect: see "Apps you've connected" below.
- Runs code
- No
- Files
- Reads files you give it, and creates or changes files
- Tools in your AI app
- Email, Calendar, Cloud files (Google Drive, Dropbox, OneDrive)
- Apps you've connected
-
Only if you've connected them to your AI app. It works without them too.
- Email (for example Outlook; Gmail only reads): Find each application's lodgement, information request and response emails, and save letters as Outlook drafts where the admin allows. Reads: The lodgement, request and response emails for the applications you name Creates: Outlook: a draft further information request, referral notice or extension-of-time letter, only after a yes. Never sends. Asks you before it creates or changes anything. Without it: You paste the dates; letters come copy-ready in the chat.
- Cloud files (for example SharePoint, OneDrive or Google Drive): Read the caseload export or application files, so every clock starts from the real dates. Reads: The caseload export or application files in the folder you name, read only Doesn't create or change anything. Without it: You upload or paste the caseload.
- Spreadsheets (for example Google Sheets or Excel): Read an existing register and keep the clock register as a sheet. Reads: The register you name Creates: Google Sheets: a new clock register sheet, only after a yes. Existing sheets are never changed. Asks you before it creates or changes anything. Without it: The register comes as a table to copy, or as an .xlsx file if the app can make files.
- Calendar (for example Google Calendar or Outlook Calendar): Book each application's last request day and decision date, and the weekly check. Creates: An all-day reminder on each last request day and decision date, and on the weekly check day, only after a yes Asks you before it creates or changes anything. Without it: Reminders as Title and Date lines to add by hand.
- Where your information goes
-
- Application numbers, addresses, applicants' names and the clock dates: Stays in the chat; letters go only to that application's applicant, and only when the officer sends them The register uses application numbers and the street, no applicants' contact details.
- The hand-off card: application number, information requested, dates and the officer's contact: The state planning portal's council task, through the officer's own browser agent, only when they ask Only the card's fields, on that one portal task; the agent stops before Submit and never enters a decision.
- Reminders and the register: Your own calendar and Google Sheets, after a yes Application numbers and dates only.
- Websites for you
- Some steps use a browser helper on websites it names. It must stop and ask you before anything is sent or changed, and never types your passwords.
- Your accounts
- Takes actions in your accounts. It must ask you before each change.
- Risk area
- Legal
What it does, in full
Written in English. Answers in your language
Lost track of which clocks have stopped? Give it your caseload, or let it read the export and the application emails. It counts each application's statutory clock the way the law where it is counts it: the right start day, the days left out while you wait for information, whether a response resets the count, and what a minor modification's short clock does.
You get the last day for each further information request or referral, the decision date, the letters written in full inside their windows, a clock register and a weekly list of clocks at risk. Your browser helper can fill the planning portal task and stop before Submit, so you check and press it. It never decides an application.
If Outlook or Gmail, SharePoint, OneDrive or Google Drive is connected it reads them; it can save Outlook drafts, a Google Sheets register and calendar reminders, each after you say yes. It gives general information, not legal advice.
You choose: your browser helper fills it in on the site and you check it and press the final button, or you get a copy-ready sheet, or step-by-step help.
What you get
Ask. Works in the AI apps it's made for. Paste or upload what you have, and it does the job right there in the chat.
Works with your apps. If you've connected your email, your cloud files, your spreadsheets or your calendar to your AI app, it can use them to do more of the job for you. You choose: it works without them too, from what you paste or upload.
Does it for you. You choose: if you use a browser helper such as Claude in Chrome, ChatGPT Work or Comet, it can do the clicking for you on the state planning portal's council task for application number, signed in by the officer, one page at a time, or you get a copy-ready version to paste in yourself. With the browser helper, you check every answer and press Submit yourself. It never types your passwords or card numbers.
Remembers you. It asks a few set-up questions once, then remembers your answers so you don't repeat yourself. You can change them any time.
Works over days. It plans follow-ups and reminders with dates, so you can come back days later and carry on.
How each part works
Works with your apps.
- Email (for example Outlook; Gmail only reads): find each application's lodgement, information request and response emails, and save letters as Outlook drafts where the admin allows. It asks you before it creates or changes anything.
- Cloud files (for example SharePoint, OneDrive or Google Drive): read the caseload export or application files, so every clock starts from the real dates. It only reads.
- Spreadsheets (for example Google Sheets or Excel): read an existing register and keep the clock register as a sheet. It asks you before it creates or changes anything.
- Calendar (for example Google Calendar or Outlook Calendar): book each application's last request day and decision date, and the weekly check. It asks you before it creates or changes anything.
Does it for you.
The apps it can use
- Email Outlook Reads, and asks before it changes anything Also works with Gmail
- Cloud files SharePoint Only reads Also works with OneDrive or Google Drive
- Spreadsheets Google Sheets Reads, and asks before it changes anything Also works with Excel
- Calendar Google Calendar Asks before it adds or changes anything Also works with Outlook Calendar
Choose your apps Your version: Outlook · SharePoint · Google Sheets · Google Calendar · in Claude
Try asking
Once it's added, ask your AI something like this. Not sure it loaded? Is my skill working?
-
We asked for more information on a planning application. Does that stop the statutory clock, and when is our decision due now?
To check it's working, the answer should start with "PLANNING CLOCKS".
-
60 statutory days planning permit
-
further information request 28 days planning
Get Planning Applications on the Statutory Clock
A$79 a month
Subscribe: A$79 a monthNew in version 1.0.4 (29 Oct 2026): The Grok copy now says when a reference file isn't attached, instead of answering from memory.
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Price details
- Price in Australian dollars (A$). Trilly isn't registered for GST, so no GST is added.
- About a month in your currency, from the 's rate on , rounded. An estimate only. Prices are charged in A$, and your bank sets the final amount. Change
- How buying works
- Sold worldwide.
- Charged every month until you cancel. Updates arrive by themselves.
- Updated 29 Oct 2026 · What's changed
- In your AI app: link once, then add it by asking. How