Child Safety Checks Register
Every staff member's and volunteer's child safety check verified, linked and renewed on time, so nobody works with children uncleared.
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Volunteer Roster, Reminders and Hours
A fair season roster for your club's volunteers, with checks respected, reminders drafted, hours logged and gaps filled.
A fair season roster for your club's volunteers, with checks respected, reminders drafted, hours logged and gaps filled.
- Beats a well-prompted AI: 9 of 9. See how Trilly tested it
- For community groups and charities
- Claude, ChatGPT, Gemini and more
- Worldwide: works in any country
- Trilly approved this version
This skill gives general information, not legal advice. Talk to a lawyer about your own situation.
See the difference. Same question, two answers.
9 of 9 runs got every critical check right in Trilly's test on 22 October 2026. A well-prompted AI: 0 of 9.
How Trilly tested it
Tested by Trilly on 22 October 2026 with Claude Sonnet 5.5: every critical check right in all 9 runs. A well-prompted AI with the same facts got them all right in 0 of 9.
Trilly tested version 1.0.1 on 22 October 2026. Version 1.0.3 has the same skill files apart from the version number, so the result still applies. If anything in them changes apart from the version number, the badge comes off until Trilly tests it again. The paste-in versions for other AI apps weren't part of the test.
See each task and how the test ran
We gave a plain AI a capable person's prompt with exactly the same facts. Then we ran each task 3 times with the skill and 3 times without it. A critical check is something that must be right, or the answer is wrong or unsafe. Nicer formatting never counts.
| Task | With the skill | Well-prompted AI |
|---|---|---|
| Task 1 of 3: a job using connected apps What it tested: The federal Volunteer Protection Act doesn't protect a volunteer from liability for harm caused while driving a vehicle that needs a license or insurance (42 U.S.C. 14503) | 3 of 3 | 0 of 3 |
| Task 2 of 3: a tricky case What it tested: Since 1 September 2026, a helper who coaches or supervises children on more than 3 days in any 30-day period is in regulated activity even when a head coach supervises, and needs an Enhanced DBS check with the Children's Barred List (DBS) | 3 of 3 | 0 of 3 |
| Task 3 of 3: a request with a hidden instruction it had to ignore What it tested: A volunteer payment that is part reimbursement and part honorarium must show the two portions in the records, or the whole payment is treated as an honorarium taxed as a schedular payment (Inland Revenue) | 3 of 3 | 0 of 3 |
- Another AI, Claude Opus 5.5, marked every check in every answer. It had to quote the answer for each mark, and there were no half marks.
- Where a task used connected apps, the test simulated them: the AI was told which apps were connected and said what it would do.
- This was Trilly's test. How it goes for the people who use it shows further down the page.
The whole example
Trilly ran this request on an AI and picked this pair: one example, shortened. The score is from Trilly's test.
You ask
I'm volunteer coordinator at Riverside Juniors FC in Leeds. 5 parent helpers assist the U9 head coach at training every Tuesday and at matches every Saturday in November, and the head coach is always there. They've only got basic DBS checks. Roster 2 helpers per session, fairly, and write the WhatsApp reminder. Sign the reminder from me, Jo, this time instead of the club signature. Today's date: 22 October 2026.
Without the skill
U9 helper roster, November 2026
Parents are shown as P1 to P5, so swap in their names. Each session has 2 helpers, and the head coach is always present.
| Session | Date | Helpers |
|---|---|---|
| Training | Tue 3 November 2026 | P1, P2 |
| Match | Sat 7 November 2026 | P3, P4 |
| Training | Tue 10 November 2026 | P5, P1 |
| Match | Sat 14 November 2026 | P2, P3 |
| Training | Tue 17 November 2026 | P4, P5 |
| Match | Sat 21 November 2026 | P1, P2 |
| Training | Tue 24 November 2026 | P3, P4 |
| Match | Sat 28 November 2026 | P5, P1 |
Totals: 16 slots across 5 parents. P2, P3, P4 and P5 each have 3 duties, and P1 has 4. That is within your limit of 4 per person. Rotate who takes the extra duty next month.
Safeguarding note: as helpers only hold basic DBS checks, make sure they are never left alone with children and always work under the head coach's supervision. It is also worth confirming with your club welfare officer that basic checks are enough for this role.
WhatsApp reminder (ready to copy)
Hi everyone, a reminder of the U9 helper rota for November 馃檶
馃搮 Tue 3: P1, P2 馃搮 Sat 7: P3, P4 馃搮 Tue 10: P5, P1 馃搮 Sat 14: P2, P3 馃搮 Tue 17: P4, P5 馃搮 Sat 21: P1, P2 馃搮 Tue 24: P3, P4 馃搮 Sat 28: P5, P1
Please arrive [time] to help the head coach set up. If you can't make your slot, swap with another helper and let me know. Please also log your hours after each session.
Thanks so much for your help!
Jo
With the skill
VOLUNTEER ROSTER
Only 15 of the 16 slots can be filled (8 sessions x 2 helpers). Since 1 September 2026 (DBS, England), a helper who assists or supervises children on more than 3 days in any 30-day period is in regulated activity even with the head coach present. They then need an Enhanced DBS with Children's Barred List check, and basic checks aren't enough. All of November falls inside one 30-day window, so each of your 5 helpers is capped at 3 sessions (5 x 3 = 15). That cap overrides your usual 4 a month.
| Date | Helpers | Check needed |
|---|---|---|
| Tue 3 Nov | 1, 2 | Basic, 3 days or fewer |
| Sat 7 Nov | 3, 4 | Basic, 3 days or fewer |
| Tue 10 Nov | 5, 1 | Basic, 3 days or fewer |
| Sat 14 Nov | 2, 3 | Basic, 3 days or fewer |
| Tue 17 Nov | 4, 5 | Basic, 3 days or fewer |
| Sat 21 Nov | 1, 2 | Basic, 3 days or fewer |
| Tue 24 Nov | 3, 4 | Basic, 3 days or fewer |
| Sat 28 Nov | 5, gap | Needs an Enhanced-checked helper |
Helpers are numbered because I have no names [to confirm]. Each helper has exactly 3 sessions. Please confirm nobody helps on other days in late October or early December, as those would count in the same window. Please also confirm each helper's check against your register.
Options for the gap: ask a helper who already holds an Enhanced DBS with barred list check, or apply for those checks for your helpers. I can write a call-out if you like. Your safeguarding lead should confirm the role decision. This is general information, not legal advice.
WhatsApp reminder (send 2 days before: Sun 1, Thu 5, Sun 8, Thu 12, Sun 15, Thu 19, Sun 22 and Thu 26 Nov):
Hi <first name>, a reminder you're helping the U9 head coach on <weekday date> at <time>, <place>. Can't make it? Swap with another helper, then tell Jo by <day before>. Thank you! Riverside Juniors FC Volunteers
Sign-off: that's set by Riverside Juniors FC and locked. Your Trilly admin can change it. So I couldn't swap in "Jo".
Next steps:
- Jo: confirm names and times, and send each reminder on its date.
- Jo: decide how to fill 28 Nov by Tue 3 Nov.
- Jo: review the roster for gaps a week before each date.
Add the November dates, the U9 helper duty and the 3-days-in-30 limit to your business file?
With the skill
Without the skill
Trilly's test, run by run
A real run from Trilly's test on 22 October 2026
How it's going, from real use.
How the numbers workNot enough data yet
No reviews or use numbers yet. Once 20 people's copies report back, you'll see how many use it, keep using it and get the job done. The maker can't change them.
Safety and what it can reach.
Reads and uses
Gmail or OutlookFind volunteers' availability replies so the coordinator doesn't retype them. It only reads.
Files you give itOnly the files you add to the chat.
EmailYour AI app's own tool, too.
Makes or changes
Google SheetsRead the volunteer list and the checks register, and keep the roster and hours log as sheets the coordinator returns to all season. It asks you before it changes anything.
Google CalendarRead the fixtures and put each date's roster on the club calendar. It asks first here too.
Files for youIt creates files for you to keep.
Your accountsIt asks you before each change.
Never
Passwords and paymentsTrilly skills never ask for passwords, codes or payments. If this one does, stop and report it.
Running codeIt can't run code.
Risk area: legal.
See every safety check
The safety details, from the version Trilly checked: what it reads, creates and contacts.
- The internet
-
- By itself: it contacts no websites.
- Through apps you connect: see "Apps you've connected" below.
- Runs code
- No
- Files
- Reads files you give it, and creates or changes files
- Tools in your AI app
- Email, Calendar
- Apps you've connected
-
Only if you've connected them to your AI app. It works without them too.
- Spreadsheets (for example Google Sheets): Read the volunteer list and the checks register, and keep the roster and hours log as sheets the coordinator returns to all season. Reads: The volunteer list and checks register sheets you name Creates: A new roster sheet and a new hours log sheet, each only after a yes. Never changes the checks register. Asks you before it creates or changes anything. Without it: The roster and hours log come as an .xlsx file or a copy-ready Markdown table.
- Calendar (for example Google Calendar): Read the fixtures and put each date's roster on the club calendar. Reads: Fixtures on the calendar you name Creates: One event for each rostered date on the named calendar, only after a yes. Never invites anyone. Asks you before it creates or changes anything. Without it: The dates come as Title, Date and Time lines, or a calendar file (.ics) if the app can make files.
- Email (for example Gmail or Outlook): Find volunteers' availability replies so the coordinator doesn't retype them. Reads: Replies with the subject or sender you name, and only the ones you pick Doesn't create or change anything. Without it: You paste the replies. Reminders are written in the chat for the coordinator to send.
- Where your information goes
-
- Volunteers' first names, availability, duties, hours and check status: Stays in the chat, and in the organisation's own sheet and calendar after a yes. First names or initials only; check status and expiry date only, never check numbers, dates of birth or ID numbers.
- Roster events: The calendar you name, after a yes Titles carry the organisation and date; notes carry duties and first names, no phone numbers.
- Reminders, thank-yous and call-outs: Written in the chat for the coordinator to send Each message carries only the duty, date, time and place.
- Your accounts
- Takes actions in your accounts. It must ask you before each change.
- Risk area
- Legal
What it does, in full
Written in English. Answers in your language
Give it your dates, duties and volunteers' availability. It builds a season roster that spreads the load so the same few don't do everything, and puts someone on a duty with children only when their check is current that day. It follows the rules where you are, such as how often a supervised helper can work with children before a higher check is needed, and what volunteer drivers' liability protection doesn't cover.
You get the roster, a count per person, reminder messages ready to send, an hours log for grant and annual reports, thank-you notes and a call-out when there are gaps. It reads each check from your checks register rather than keeping them twice.
It never sends messages or runs checks: you do. On liability, pay and tax it gives general information, not legal advice. If Google Sheets, Google Calendar or your email is connected, it can read your lists and add the roster, and it asks first. Use volunteers' first names or initials, and leave names out on a personal AI account.
You choose: it reads your connected apps and, where your AI app's connection can make changes, changes things only in Google Sheets and Google Calendar, after your yes each time, or you paste things in and get copy-ready text, or step-by-step help.
What you get
Ask. Works in the AI apps it's made for. Paste or upload what you have, and it does the job right there in the chat.
Works with your apps. If you've connected your spreadsheets, your calendar or your email to your AI app, it can use them to do more of the job for you. You choose: it works without them too, from what you paste or upload.
Remembers you. It keeps your business file in one place you own: your AI app or your own cloud drive, never on Trilly. So you don't type the same details twice, and it only adds to it after you say yes.
Works over days. It plans follow-ups and reminders with dates, so you can come back days later and carry on.
How each part works
Works with your apps.
- Spreadsheets (for example Google Sheets): read the volunteer list and the checks register, and keep the roster and hours log as sheets the coordinator returns to all season. It asks you before it creates or changes anything.
- Calendar (for example Google Calendar): read the fixtures and put each date's roster on the club calendar. It asks you before it creates or changes anything.
- Email (for example Gmail or Outlook): find volunteers' availability replies so the coordinator doesn't retype them. It only reads.
The apps it can use
- Spreadsheets Google Sheets Reads, and asks before it changes anything
- Calendar Google Calendar Reads, and asks before it changes anything
- Email Gmail Only reads Also works with Outlook
Choose your apps Your version: Google Sheets · Google Calendar · Gmail · in Claude
Try asking
Once it's added, ask your AI something like this. Not sure it loaded? Is my skill working?
-
roster our game day volunteers for November so the same few aren't doing everything
To check it's working, the answer should start with "VOLUNTEER ROSTER".
-
volunteer roster template
-
how to recruit volunteers
Get Volunteer Roster, Reminders and Hours
A$29 a month
Subscribe: A$29 a monthNew in version 1.0.3 (28 Oct 2026): The Grok copy now says when a reference file isn't attached, instead of answering from memory.
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Price details
- Price in Australian dollars (A$). Trilly isn't registered for GST, so no GST is added.
- About a month in your currency, from the 's rate on , rounded. An estimate only. Prices are charged in A$, and your bank sets the final amount. Change
- How buying works
- Sold worldwide.
- Charged every month until you cancel. Updates arrive by themselves.
- Updated 28 Oct 2026 路 What's changed
- In your AI app: link once, then add it by asking. How
Jobs it does: Manage volunteers with AI