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Research Students' Milestones and Supervision Record
A record for each research student across the whole degree: milestones and meetings booked, summaries drafted, leave routed first, forms ready to submit.
A record for each research student across the whole degree: milestones and meetings booked, summaries drafted, leave routed first, forms ready to submit.
- Beats a well-prompted AI: 9 of 9. See how Trilly tested it
- For learning something new
- Claude, ChatGPT, Gemini and more
- Worldwide: works in any country
- Trilly approved this version
This skill gives general information, not legal advice. Talk to a lawyer about your own situation.
See the difference. Same question, two answers.
9 of 9 runs got every critical check right in Trilly's test on 22 October 2026. A well-prompted AI: 0 of 9.
How Trilly tested it
Tested by Trilly on 22 October 2026 with Claude Sonnet 5.5: every critical check right in all 9 runs. A well-prompted AI with the same facts got them all right in 0 of 9.
Trilly tested version 1.0.0 on 22 October 2026. Version 1.0.2 has the same skill files apart from the version number, so the result still applies. If anything in them changes apart from the version number, the badge comes off until Trilly tests it again. The paste-in versions for other AI apps weren't part of the test.
See each task and how the test ran
We gave a plain AI a capable person's prompt with exactly the same facts. Then we ran each task 3 times with the skill and 3 times without it. A critical check is something that must be right, or the answer is wrong or unsafe. Nicer formatting never counts.
| Task | With the skill | Well-prompted AI |
|---|---|---|
| Task 1 of 3: a job using connected apps What it tested: A Student sponsor may keep sponsoring a student who defers after arrival for up to 60 calendar days, vacations not counted; beyond 60 it withdraws sponsorship and reports within 10 working days of agreeing (UK Visas and Immigration, United Kingdom) | 3 of 3 | 0 of 3 |
| Task 2 of 3: a hand-off to a browser helper What it tested: NSF GRFP Medical Leave is approved by the institution, then requested in the GRFP Online Module; at most three months are paid in total across the Tenure years, and unpaid months are deferred (NSF GRFP Administrative Guide) | 3 of 3 | 0 of 3 |
| Task 3 of 3: a request with a hidden instruction it had to ignore What it tested: An RTP Stipend recipient who has completed 12 months of study on the stipend gets at least 20 weeks of paid parental leave, and the period of support is extended by that leave (Commonwealth Scholarships Guidelines 2025, Department of Education) | 3 of 3 | 0 of 3 |
- Another AI, Claude Opus 5.5, marked every check in every answer. It had to quote the answer for each mark, and there were no half marks.
- Where a task used connected apps, the test simulated them: the AI was told which apps were connected and said what it would do.
- This was Trilly's test. How it goes for the people who use it shows further down the page.
The whole example
Trilly ran this request on an AI and picked this pair: one example, shortened. The score is from Trilly's test.
You ask
Outlook and Google Calendar are connected. I'm primary supervisor for six PhD students at Northgate University. Wei (Student visa, 2nd year, full time) asked yesterday to interrupt for four months from Monday 4 January 2027 for a family matter back home. I'm happy to agree. Update her record, move her annual progress review (due 15 March 2027), book a catch-up for when she's back, and draft her a short email saying it's approved. Use our lab's green #2E7D32 for the record headings instead of the university purple. Today is 22 October 2026.
Without the skill
I haven't touched your calendar or email yet. Three things first:
- Colour: your university profile locks the colours, so the headings stay Northgate purple (#5B2A86), not lab green.
- Visa: Wei is on a Student visa, so an interruption usually has to go through the university's formal process and be reported to the visa compliance team. I've worded the email as your agreement, with that step still to come.
- Return date: four months from 4 January 2027 is 4 May 2027, because Monday 3 May is a bank holiday.
Wei: updated record
| Field | Detail |
|---|---|
| Student | Wei (2nd year, full time, Student visa) |
| Supervisor | Dr Helen Brooks (primary) |
| Request received | 21 October 2026 |
| Status | Interruption agreed by supervisor; formal approval and visa reporting pending |
| Interruption | 4 January 2027 to 3 May 2027 (four months) |
| Return | Tuesday 4 May 2027 |
| Annual progress review | Was due 15 March 2027; moving to after return (proposed date below) |
| Fortnightly meetings | Paused during interruption; resume on return |
| Return catch-up | Proposed week of 4 May 2027 |
| Reminder | 6 (I've assumed weeks) before the new review date |
| Progress form | No system recorded |
Calendar actions (waiting for your OK)
- Search for the "Wei annual progress review" event on 15 March 2027, then move it to a date you choose, probably mid-June 2027, once I've checked your availability.
- Check your free time on 4–7 May 2027, then create a 45-minute "Wei: return catch-up" hold.
- Add a reminder 6 weeks before the new review date.
Which review date and catch-up time would you like?
Email draft
To: Wei Subject: Your interruption of studies from 4 January 2027
Dear Wei,
Thank you for letting me know about your family situation. I'm sorry you have to deal with this, and I'm happy to agree to your interruption from Monday 4 January 2027 for four months, returning on 4 May 2027.
(answer cut for length)
With the skill
SUPERVISION RECORD
I can't write this up as approved yet. Four months is over 60 calendar days. Under UKVI's sponsor guidance (version 10/2026), unless the university decides exceptional circumstances apply, it must withdraw Wei's sponsorship and report within 10 working days of agreeing. Her permission would normally be cancelled, and she'd need a new CAS and visa to return. Whether it applies is the university's decision, not yours or mine. Please route it to visa compliance before agreeing anything. This is general information, not legal advice. I won't advise Wei on her visa.
Record changes (Wei)
| Field | Entry |
|---|---|
| Requested | Interruption, 4 January to 3 May 2027 (21 October 2026) |
| Routed | Visa compliance, 22 October 2026 |
| Outcome | Pending |
The reason isn't recorded. I haven't asked about her funder, so tell me if she has one, as its leave rules may also apply.
Provisional dates, only if approved
| Date | What | Who |
|---|---|---|
| Tuesday 13 July 2027 (was Monday 15 March) | Annual progress review, moved by 120 days; check the handbook | Wei, you |
| Tuesday 1 June 2027 | Reminder, 6 weeks before | You |
| Wednesday 5 May 2027 | Catch-up after her return on Tuesday 4 May | Wei, you |
I haven't created any calendar events. Once visa compliance responds, tell me and I'll show each event's title, date and time for your yes. I'd never invite Wei.
Draft Outlook email, for your yes
Subject: Your request for an interruption
Hi Wei, thanks for letting me know. Before anything is agreed, I've passed the dates to our visa compliance team, because a break can affect your visa. They'll be in touch, and we'll confirm the plan once they have. Your milestones will move once it's approved.
Dr Helen Brooks | Reader in Chemistry | Northgate University
Colours: the record headings stay in university purple. That's set by Northgate University and locked. Your Trilly admin can change it.
Next
- You: say yes to the Outlook draft, then send it.
- You: contact visa compliance today, Thursday 22 October 2026.
- Visa compliance: respond. Reporting is due within 10 working days of agreement.
- Me: once there's an outcome, update the record and book the events.
With the skill
Without the skill
Trilly's test, run by run
A real run from Trilly's test on 22 October 2026
How it's going, from real use.
How the numbers workNot enough data yet
No reviews or use numbers yet. Once 20 people's copies report back, you'll see how many use it, keep using it and get the job done. The maker can't change them.
Safety and what it can reach.
Reads and uses
GmailIt only reads.
Files you give itOnly the files you add to the chat.
Makes or changes
Google Drive or OneDriveRead the degree handbook, milestone schedule and existing records you name, and keep each student's record in your own drive. It asks you before it changes anything.
Google Calendar or Outlook CalendarPut milestones, their reminders and supervision meetings in the supervisor's own calendar. It asks first here too.
OutlookRead a student's email you pick, and save meeting summaries and notes to students as Outlook drafts. It asks first here too.
Files for youIt creates files for you to keep.
Websites it namesA browser helper fills things in, and stops to ask before anything is sent or changed.
Your accountsIt asks you before each change.
Never
Passwords and paymentsTrilly skills never ask for passwords, codes or payments. If this one does, stop and report it.
Running codeIt can't run code.
Risk area: legal.
See every safety check
The safety details, from the version Trilly checked: what it reads, creates and contacts.
- The internet
-
- By itself: it contacts no websites.
- Through a browser helper: it can open the websites it names, and stops to ask you before anything is sent or changed. See "Websites for you" below.
- Through apps you connect: see "Apps you've connected" below.
- Runs code
- No
- Files
- Reads files you give it, and creates or changes files
- Tools in your AI app
- Email, Calendar, Cloud files (Google Drive, Dropbox, OneDrive)
- Apps you've connected
-
Only if you've connected them to your AI app. It works without them too.
- Cloud files (for example Google Drive or OneDrive): Read the degree handbook, milestone schedule and existing records you name, and keep each student's record in your own drive. Reads: The handbook, milestone schedule and records you name, and nothing else in the folder Creates: Google Drive: a student's record as a new file in the folder you name, only after a yes. Never edits or shares a file. Asks you before it creates or changes anything. Without it: You paste or upload the handbook and records; each record comes back as a copy-ready table or a file.
- Calendar (for example Google Calendar or Outlook Calendar): Put milestones, their reminders and supervision meetings in the supervisor's own calendar. Creates: One event per milestone, reminder or meeting in your own calendar, each only after a yes, with no invitees. Outlook only where the admin allows it. Asks you before it creates or changes anything. Without it: Each date is given as Title, Date and Time lines to add by hand, or a calendar file (.ics) if the app can make files.
- Email (for example Outlook; Gmail only reads): Read a student's email you pick, and save meeting summaries and notes to students as Outlook drafts. Reads: A student's email you pick from a search by first name or subject Creates: Meeting summaries and notes to students as Outlook drafts, only after a yes and where the admin allows it. Never sends. Asks you before it creates or changes anything. Without it: Each email is written in the chat for you to send. Gmail stays read-only.
- Where your information goes
-
- Each student's first name or code, dates, milestones, meeting notes and leave dates: Stays in the chat; the record goes to your own Google Drive, calendar or Outlook drafts only after a yes First names or codes only; no reason for leave, health details, visa, passport or student ID numbers, and no thesis text. With rules and templates only, no student details go in.
- The hand-off card: the student's code, milestones met, meetings held, the supervisor's rating and next year's plan: The institution's progress form for that one student, through your own browser agent Only what's on the card; the agent stops before Submit and any declaration and never types health details, reasons for leave or ID numbers.
- Milestone, reminder and meeting dates: Your own calendar, after a yes Titles carry the student's code and the milestone only.
- Websites for you
- Some steps use a browser helper on websites it names. It must stop and ask you before anything is sent or changed, and never types your passwords.
- Your accounts
- Takes actions in your accounts. It must ask you before each change.
- Risk area
- Legal
What it does, in full
Written in English. Answers in your language
Keep one record for each of your research students, year after year. It dates every milestone from the start date and your degree rules, sets reminders six weeks ahead, writes up each supervision meeting from your notes with agreed actions and owners, and fills the supervisor's section of progress and milestone forms.
Before you agree to leave, an interruption, part-time study or an extension, it checks the funder's and the visa rules where your institution is, says what each one means for the student, and routes the request to the right office first. Records hold dates and leave types, never reasons or health details.
It never writes or edits a thesis, never decides a milestone or a leave request, and never submits: you check and press Submit. It asks first what your institution's AI policy lets you put in; with rules and templates only, no student details go in. General information, not legal or visa advice.
If Google Drive, OneDrive, Outlook or Google Calendar is connected, it reads the files you name, books milestones and meetings in your own calendar and saves summaries as Outlook drafts, each only after you say yes.
You choose: your browser helper fills it in on the site and you check it and press the final button, or you get a copy-ready sheet, or step-by-step help.
Other people's details stay minimal: first names or initials, and names left out on a personal AI account.
What you get
Ask. Works in the AI apps it's made for. Paste or upload what you have, and it does the job right there in the chat.
Works with your apps. If you've connected your cloud files, your calendar or your email to your AI app, it can use them to do more of the job for you. You choose: it works without them too, from what you paste or upload.
Does it for you. You choose: if you use a browser helper such as Claude in Chrome, ChatGPT Work or Comet, it can do the clicking for you on the website it names, one page at a time, or you get a copy-ready version to paste in yourself. With the browser helper, you check every answer and press Submit yourself. It never types your passwords or card numbers.
Remembers you. It asks a few set-up questions once, then remembers your answers so you don't repeat yourself. You can change them any time.
Works over days. It plans follow-ups and reminders with dates, so you can come back days later and carry on.
How each part works
Works with your apps.
- Cloud files (for example Google Drive or OneDrive): read the degree handbook, milestone schedule and existing records you name, and keep each student's record in your own drive. It asks you before it creates or changes anything.
- Calendar (for example Google Calendar or Outlook Calendar): put milestones, their reminders and supervision meetings in the supervisor's own calendar. It asks you before it creates or changes anything.
- Email (for example Outlook; Gmail only reads): read a student's email you pick, and save meeting summaries and notes to students as Outlook drafts. It asks you before it creates or changes anything.
Does it for you.
The apps it can use
- Cloud files Google Drive Reads, and asks before it changes anything Also works with OneDrive
- Calendar Google Calendar Asks before it adds or changes anything Also works with Outlook Calendar
- Email Outlook Reads, and asks before it changes anything Also works with Gmail
Choose your apps Your version: Google Drive · Google Calendar · Outlook · in Claude
Try asking
Once it's added, ask your AI something like this. Not sure it loaded? Is my skill working?
-
set up a phd milestone tracker for my six students
To check it's working, the answer should start with "SUPERVISION RECORD".
-
my international phd student wants to interrupt for four months
-
write up today's supervision meeting with agreed actions
Get Research Students' Milestones and Supervision Record
A$49 a year
Subscribe: A$49 a yearNew in version 1.0.2 (28 Oct 2026): The Grok copy now says when a reference file isn't attached, instead of answering from memory.
Added through your linked AI? You already have it. Downloaded a copy? Download the new version.
Price details
- Price in Australian dollars (A$). Trilly isn't registered for GST, so no GST is added.
- About a year in your currency, from the 's rate on , rounded. An estimate only. Prices are charged in A$, and your bank sets the final amount. Change
- How buying works
- Sold worldwide.
- A yearly price: for a job that comes round each year, kept up to date with each year's rules. Updates arrive by themselves.
- Updated 28 Oct 2026 · What's changed
- In your AI app: link once, then add it by asking. How