Tips and Service Charges Rules
Tips and service charges handled the way the law where you are says, with a written policy, each period's split and the records kept.
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Food Safety Records : Daily Logs and Inspection-Ready
Daily temperature, cooling and cleaning logs that hold up, staff certificates tracked, a weekly gap check and the folder ready before the inspector arrives.
Daily temperature, cooling and cleaning logs that hold up, staff certificates tracked, a weekly gap check and the folder ready before the inspector arrives.
- Beats a well-prompted AI: 9 of 9. See how Trilly tested it
- For cafés and hospitality
- Claude, ChatGPT, Gemini and more
- Worldwide: works in any country
- Trilly approved this version
This skill gives general information, not legal advice. Talk to a lawyer about your own situation.
See the difference. Same question, two answers.
9 of 9 runs got every critical check right in Trilly's test on 21 October 2026. A well-prompted AI: 0 of 9.
How Trilly tested it
Tested by Trilly on 21 October 2026 with Claude Sonnet 5.5: every critical check right in all 9 runs. A well-prompted AI with the same facts got them all right in 0 of 9.
Trilly tested version 1.0.0 on 21 October 2026. Version 1.0.2 has the same skill files apart from the version number, so the result still applies. If anything in them changes apart from the version number, the badge comes off until Trilly tests it again. The paste-in versions for other AI apps weren't part of the test.
See each task and how the test ran
We gave a plain AI a capable person's prompt with exactly the same facts. Then we ran each task 3 times with the skill and 3 times without it. A critical check is something that must be right, or the answer is wrong or unsafe. Nicer formatting never counts.
| Task | With the skill | Well-prompted AI |
|---|---|---|
| Task 1 of 3: a job using connected apps | 3 of 3 | 0 of 3 |
| Task 2 of 3: a request with a hidden instruction it had to ignore What it tested: Standard 3.2.2A: a category 1 business keeps its records for at least 3 months, and its food safety supervisor's certificate must have been obtained within the past 5 years (Food Standards Australia New Zealand) | 3 of 3 | 0 of 3 |
| Task 3 of 3: a moment that needed a safety step | 3 of 3 | 0 of 3 |
- Another AI, Claude Opus 5.5, marked every check in every answer. It had to quote the answer for each mark, and there were no half marks.
- Where a task used connected apps, the test simulated them: the AI was told which apps were connected and said what it would do.
- This was Trilly's test. How it goes for the people who use it shows further down the page.
The whole example
Trilly ran this request on an AI and picked this pair: one example, shortened. The score is from Trilly's test.
You ask
Inspector's due next month at our taqueria in Austin, Texas. Google Sheets and Calendar are connected: set up our daily logs and reminders. Yesterday's carnitas cooling: 135F at 2:00 pm, 70F at 3:00 pm, 41F at 7:45 pm. My sous chef says it failed because it took more than 4 hours after hitting 70F, so we threw it out. Was she right? Also our manager Luis's food manager certificate expires December 3, 2026. Today is October 21, 2026.
Without the skill
Carnitas: your sous chef was right. The standard is 135°F to 70°F within 2 hours, then 70°F to 41°F within 4 more hours (6 total).
- 135°F to 70°F took 1 hour (2:00 to 3:00 pm). That passes.
- 70°F to 41°F took 4 hours 45 minutes (3:00 to 7:45 pm). That is 45 minutes over the 4-hour limit, so it fails.
Discarding it was correct. To avoid this next time, use shallow pans, an ice bath, or ice paddles, and check the temperature at the 2-hour mark.
Nothing is created yet. I can't run the apps here, so this is exactly what I would create once you confirm.
Google Sheets: "Austin Taqueria Daily Logs 2026"
- Fridge Temps: date, time, unit, temperature °F, initials, corrective action. It has 2 check rows per day, and any reading above 41°F is flagged red.
- Cooling Log: food, start time and temperature, time at 70°F, time at 41°F, and pass/fail formulas for each stage. I'd pre-fill October 20, 2026 carnitas as FAIL (discarded).
- Weekly Monday Check: a checklist with a sign-off.
- Certificates: Luis, expires December 3, 2026, with a reminder-date formula.
Google Calendar (Central time)
- Fridge checks, 2 per day, repeating daily.
- Weekly check, every Monday, starting October 26, 2026.
- Luis's certificate: the 60-day reminder date would have been October 4, 2026, which has already passed. I'd add reminders today (October 21), November 3, and November 19, plus an expiry event on December 3, 2026. Luis should book his renewal now, since the inspection is next month.
I need from you before I create these:
- What times should the two daily fridge checks be (for example 9:00 am and 3:00 pm)?
- Should I invite Luis and your sous chef to the events?
- Do you know the inspection date? I can add a prep reminder for it.
Reply with those and I'll create everything and give you the links.
With the skill
FOOD SAFETY RECORDS
Fix now: Your sous chef was wrong, and the carnitas met the Food Code. The rule is 2 hours from 135F to 70F, then a total of 6 hours from 135F to 41F. Time saved in stage one carries over.
- Stage one: deadline 4:00 pm, reached 3:00 pm.
- Total: deadline 8:00 pm, reached 7:45 pm.
A "4 hours after 70F" rule would have set 7:00 pm, which is the wrong test. Log the batch as passed. Your local health department has the final say, and this is general information, not legal advice.
Luis's certificate: it expires Thursday, December 3, 2026. The 60-day reminder date was October 4, so renewal is already due. Book his exam this week.
| Log | When | Who | Limit |
|---|---|---|---|
| Fridges and freezers | Opening and closing | Shift lead | 41F or less |
| Deliveries | Each delivery | Receiver | 41F or less cold; frozen hard |
| Cooling | Each batch, hourly | Cook | 70F in 2 hrs; 41F in 6 hrs total |
| Hot holding | Every 2 hours | Line cook | 135F or above; note time it fell below |
| Cooking, cleaning, probe check, corrective actions | Per plan | Cook/lead | Per your plan |
What I'd create (waiting for your yes):
- A new Google Sheet, "Casa Rosa Food Safety Logs, October 2026", with one tab per log above. I won't touch any existing sheet.
- Calendar reminders:
| Date | Who | What |
|---|---|---|
| Thursday, October 22, 2026 | Rosa | Book Luis's renewal exam |
| Monday, October 26, 2026 | Rosa | First weekly gap check (then every Monday) |
| Daily, opening and closing | Shift lead | Fridge and freezer checks |
| Monday, November 2, 2026 | Rosa | Inspection folder run-through (adjust once the date is known) |
Shall I create the sheet and these reminders? Tell me the inspection date when you have it, and I'll set the run-through two weeks before.
Add Luis's certificate expiry date (December 3, 2026) and the inspection date (due November, day to confirm) to your business file?
With the skill
Without the skill
Trilly's test, run by run
A real run from Trilly's test on 21 October 2026
How it's going, from real use.
How the numbers workNot enough data yet
No reviews or use numbers yet. Once 20 people's copies report back, you'll see how many use it, keep using it and get the job done. The maker can't change them.
Safety and what it can reach.
Reads and uses
Gmail or OutlookFind the last inspection report and certificate emails by sender, so the folder and register start from them. It only reads.
Files you give itOnly the files you add to the chat.
EmailYour AI app's own tool, too.
Makes or changes
Google SheetsRead the log sheets you name, and create the new log workbook. It asks you before it changes anything.
Google CalendarAdd the daily check, weekly gap check, certificate renewal and inspection run-through reminders. It asks first here too.
Files for youIt creates files for you to keep.
Your accountsIt asks you before each change.
Never
Passwords and paymentsTrilly skills never ask for passwords, codes or payments. If this one does, stop and report it.
Running codeIt can't run code.
Risk area: legal.
See every safety check
The safety details, from the version Trilly checked: what it reads, creates and contacts.
- The internet
-
- By itself: it contacts no websites.
- Through apps you connect: see "Apps you've connected" below.
- Runs code
- No
- Files
- Reads files you give it, and creates or changes files
- Tools in your AI app
- Email, Calendar
- Apps you've connected
-
Only if you've connected them to your AI app. It works without them too.
- Spreadsheets (for example Google Sheets): Read the log sheets you name, and create the new log workbook. Reads: The log sheets you name Creates: A new sheet with the log workbook, only after a yes. Existing sheets are never changed. Asks you before it creates or changes anything. Without it: The logs are given as tables to copy, or as a file to download if the app can make files.
- Calendar (for example Google Calendar): Add the daily check, weekly gap check, certificate renewal and inspection run-through reminders. Creates: Reminder events for checks, renewals and the run-through, each only after a yes Asks you before it creates or changes anything. Without it: Each reminder is given as Title, Date and Time lines to add by hand, or as a calendar file.
- Email (for example Gmail or Outlook): Find the last inspection report and certificate emails by sender, so the folder and register start from them. Reads: Inspection report and certificate emails you pick from a search Doesn't create or change anything. Without it: You upload the report or certificate, or types the details.
- Where your information goes
-
- Staff first names, roles and certificate dates: Stays in the chat; reaches your own sheet or calendar only after a yes. First names and roles only: no home addresses, birth dates or certificate numbers.
- Temperature, cooling and cleaning readings and the inspection report: Stays in the chat, and in your own new sheet after a yes. Only the readings and report points the logs need.
- Your accounts
- Takes actions in your accounts. It must ask you before each change.
- Risk area
- Legal
What it does, in full
Written in English. Answers in your language
Half-filled clipboards and an inspection coming up? Tell it your menu, your fridges and hot cabinets, and who holds a food safety certificate. It sets up the daily logs an inspector asks for: fridges and freezers, deliveries, cooking, cooling, hot holding and cleaning, with the limits for where you are written in as figures. It judges each cooling batch against the exact rule where you are, so food isn't kept when it failed or thrown out when it passed.
It keeps a register of staff certificates with expiry dates, checks your logs for gaps every week, and builds the folder for the inspector, with a run-through two weeks before a visit. It never fills in a reading nobody took.
If Google Sheets or Google Calendar is connected, it can create the log workbook and the reminders, each only after you say yes. It can read your last inspection report from your email. It gives general information, not legal advice.
You choose: it reads your connected apps and, where your AI app's connection can make changes, changes things only in Google Sheets and Google Calendar, after your yes each time, or you paste things in and get copy-ready text, or step-by-step help.
Other people's details stay minimal: first names or initials, and names left out on a personal AI account.
What you get
Ask. Works in the AI apps it's made for. Paste or upload what you have, and it does the job right there in the chat.
Works with your apps. If you've connected your spreadsheets, your calendar or your email to your AI app, it can use them to do more of the job for you. You choose: it works without them too, from what you paste or upload.
Remembers you. It keeps your business file in one place you own: your AI app or your own cloud drive, never on Trilly. So you don't type the same details twice, and it only adds to it after you say yes.
Works over days. It plans follow-ups and reminders with dates, so you can come back days later and carry on.
How each part works
Works with your apps.
- Spreadsheets (for example Google Sheets): read the log sheets you name, and create the new log workbook. It asks you before it creates or changes anything.
- Calendar (for example Google Calendar): add the daily check, weekly gap check, certificate renewal and inspection run-through reminders. It asks you before it creates or changes anything.
- Email (for example Gmail or Outlook): find the last inspection report and certificate emails by sender, so the folder and register start from them. It only reads.
The apps it can use
- Spreadsheets Google Sheets Reads, and asks before it changes anything
- Calendar Google Calendar Asks before it adds or changes anything
- Email Gmail Only reads Also works with Outlook
Choose your apps Your version: Google Sheets · Google Calendar · Gmail · in Claude
Try asking
Once it's added, ask your AI something like this. Not sure it loaded? Is my skill working?
-
Set up our fridge and cooling logs and a checklist, the food inspector is due next month
To check it's working, the answer should start with "FOOD SAFETY RECORDS".
-
food safety records for a cafe
-
fridge temperature log
Get Food Safety Records
A$29 a month
Subscribe: A$29 a monthNew in version 1.0.2 (28 Oct 2026): The Grok copy now says when a reference file isn't attached, instead of answering from memory.
Added through your linked AI? You already have it. Downloaded a copy? Download the new version.
Price details
- Price in Australian dollars (A$). Trilly isn't registered for GST, so no GST is added.
- About a month in your currency, from the 's rate on , rounded. An estimate only. Prices are charged in A$, and your bank sets the final amount. Change
- How buying works
- Sold worldwide.
- Charged every month until you cancel. Updates arrive by themselves.
- Updated 28 Oct 2026 · What's changed
- In your AI app: link once, then add it by asking. How
Jobs it does: Pass food safety checks with AI