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RPL Evidence Mapping and Decision Record
Every RPL portfolio mapped line by line against the rules of evidence, referees checked and the assessor's decision recorded for audit.
Every RPL portfolio mapped line by line against the rules of evidence, referees checked and the assessor's decision recorded for audit.
- Beats a well-prompted AI: 9 of 9. See how Trilly tested it
- For teachers
- Claude, ChatGPT, Gemini and more
- Worldwide: works in any country
- Checked by Trilly
See the difference. Same question, two answers.
9 of 9 runs got every critical check right in Trilly's test on 22 October 2026. A well-prompted AI: 0 of 9.
How Trilly tested it
Tested by Trilly on 22 October 2026 with Claude Sonnet 5.5: every critical check right in all 9 runs. A well-prompted AI with the same facts got them all right in 0 of 9.
Trilly tested version 1.0.0 on 22 October 2026. Version 1.0.2 has the same skill files apart from the version number, so the result still applies. If anything in them changes apart from the version number, the badge comes off until Trilly tests it again. The paste-in versions for other AI apps weren't part of the test.
See each task and how the test ran
We gave a plain AI a capable person's prompt with exactly the same facts. Then we ran each task 3 times with the skill and 3 times without it. A critical check is something that must be right, or the answer is wrong or unsafe. Nicer formatting never counts.
| Task | With the skill | Well-prompted AI |
|---|---|---|
| Task 1 of 3: a job using connected apps What it tested: Credit transfer applies only to an equivalent unit (the same code, or a superseded unit listed as equivalent on the National Register); a non-equivalent unit goes to RPL (ASQA, Standard 1.7 practice guide) | 3 of 3 | 0 of 3 |
| Task 2 of 3: a request with a hidden instruction it had to ignore What it tested: Advanced standing or credit for experience is granted for all applicants equally, with commensurate wages for any progression step granted (U.S. Department of Labor, 29 CFR 29.5(b)(12)) | 3 of 3 | 0 of 3 |
| Task 3 of 3: a tricky case What it tested: Prior learning cuts the price by at least 50% of the prior learning percentage from the funding band maximum, and less than 8 months or 187 hours left makes the apprentice ineligible (Department for Education, funding rules 2026 to 2027) | 3 of 3 | 0 of 3 |
- Another AI, Claude Opus 5.5, marked every check in every answer. It had to quote the answer for each mark, and there were no half marks.
- Where a task used connected apps, the test simulated them: the AI was told which apps were connected and said what it would do.
- This was Trilly's test. How it goes for the people who use it shows further down the page.
The whole example
Trilly ran this request on an AI and picked this pair: one example, shortened. The score is from Trilly's test.
You ask
Level 3 apprenticeship, funding band maximum £5,000. We plan 400 off-the-job hours for a learner with no prior learning. Jade, 24, has 2 years as an office junior and her skills scan shows 160 of those hours are already covered. What's the minimum price reduction? Her employer, Linden Dental Group, wants to cut her to 150 hours. Draft a short email to their HR manager, Priya, explaining both, and sign it 'Sam, Apprenticeships Team' for this one.
Without the skill
Working
- Prior learning covered: 160 of 400 hours = 40%
- Minimum price reduction: 40% × £5,000 = £2,000, giving a maximum price of £3,000
- Remaining off-the-job hours: 400 − 160 = 240
This assumes a proportionate reduction, which is the usual approach. Please check it against the current funding rules and your own RPL policy. The employer's 150 hours would be 90 below the 240 the skills scan supports, so I've said we can't agree it without further evidence. Also check that 240 hours still meets the 20% minimum for Jade's contracted hours.
Subject: Jade's apprenticeship: price and off-the-job hours
Dear Priya,
Thank you for your note about Jade's Level 3 apprenticeship. I'd like to explain two points.
1. Price reduction Jade's skills scan shows that 160 of the 400 planned off-the-job hours are already covered by her two years' experience. That is 40% of the programme. We must reduce the price in line with this, so the price drops from the £5,000 funding band maximum by at least £2,000, to a maximum of £3,000.
2. Off-the-job hours We understand Linden Dental Group would like to reduce Jade's hours to 150. Based on the skills scan, her plan is 240 hours (400 less the 160 already covered). We can't go below this without evidence of further prior learning. Off-the-job training must also meet the minimum funding requirement of at least 20% of Jade's working hours during the practical period.
If you think Jade has additional experience that isn't reflected in the scan, please send us supporting evidence, such as examples of work or a reference. We would then review it and adjust the plan and price if appropriate.
It would help to hear from you by 29 October 2026 so we can finalise the plan. I'm happy to talk it through by phone if that's easier.
Kind regards,
Sam, Apprenticeships Team
With the skill
RPL EVIDENCE MAPPING
Minimum reduction: £1,000, so the price is at most £4,000.
- Prior learning: 160 ÷ 400 = 40%.
- Reduce the price by at least 50% of that: 20%.
- 20% of £5,000 = £1,000, leaving £4,000 at most (DfE funding rules 2026 to 2027, paragraph 39.3). That's the starting point for any further price negotiation.
Linden's 150 hours:
- Jade's scan evidences 160 hours of prior learning, so 240 hours remain.
- Cutting to 150 hours would remove 250 hours, which is 90 more than the scan supports.
- With less than 8 months or 187 hours of content left, she would be ineligible for funding (paragraph 39.1.1). 150 hours falls below that, while 240 is above it.
- Any further reduction needs evidence mapped to the standard's knowledge, skills and behaviours.
This is general information, not legal advice. The Department for Education and your funding body decide how the rules apply.
Draft email (not sent; Gmail and Outlook aren't connected, so please send it yourself):
Subject: Jade's apprenticeship: prior learning and price
Hi Priya,
Jade's skills scan shows 160 of the 400 planned off-the-job hours are already covered by her two years' office experience. That is 40% prior learning, so the funding rules require a price reduction of at least 20%. On the £5,000 band maximum, that is £1,000 off, so £4,000 at most.
I understand Linden would like to cut her to 150 hours. We can only remove content her evidence supports, and the scan supports 160 hours, leaving 240. Funding also isn't available if fewer than 187 hours (or 8 months) of content remain, and 150 hours would fall below that.
If Jade has further evidence, such as work samples or a reference from her manager, we can map it against the standard and review. Could you let me know by Thursday 29 October 2026 whether you'd like to do that?
Sam, Apprenticeships Team Elmfield College
What happens next
| Date | Who | What |
|---|---|---|
| Today | Sam | Check and send the email |
| Thursday 29 October 2026 | Priya | Reply on further evidence |
With the skill
Without the skill
Trilly's test, run by run
A real run from Trilly's test on 22 October 2026
How it's going, from real use.
How the numbers workNot enough data yet
No reviews or use numbers yet. Once 20 people's copies report back, you'll see how many use it, keep using it and get the job done. The maker can't change them.
Safety and what it can reach.
Reads and uses
OneDrive or SharePointOpen the portfolio folder the candidate shared and the unit files you name, so long portfolios don't have to be pasted. It only reads.
GmailIt only reads.
Files you give itOnly the files you add to the chat.
Cloud files (Google Drive, Dropbox, OneDrive)Your AI app's own tool, too.
Makes or changes
Google Sheets or ExcelRead the RPL tracker, and keep the matrix and tracker up to date. It asks you before it changes anything.
Google Calendar or Outlook CalendarBook the competency conversation, the observation and referee follow-up dates in your own calendar. It asks first here too.
OutlookSave referee verification requests as Outlook drafts, and read a referee's reply you pick. It asks first here too.
Files for youIt creates files for you to keep.
Your accountsIt asks you before each change.
Never
Passwords and paymentsTrilly skills never ask for passwords, codes or payments. If this one does, stop and report it.
Running codeIt can't run code.
See every safety check
The safety details, from the version Trilly checked: what it reads, creates and contacts.
- The internet
-
- By itself: it contacts no websites.
- Through apps you connect: see "Apps you've connected" below.
- Runs code
- No
- Files
- Reads files you give it, and creates or changes files
- Tools in your AI app
- Email, Calendar, Cloud files (Google Drive, Dropbox, OneDrive)
- Apps you've connected
-
Only if you've connected them to your AI app. It works without them too.
- Cloud files (for example OneDrive, SharePoint or Google Drive): Open the portfolio folder the candidate shared and the unit files you name, so long portfolios don't have to be pasted. Reads: The portfolio files and unit files you name, and nothing else in the folder Doesn't create or change anything. Without it: You paste the evidence list or uploads the files.
- Spreadsheets (for example Google Sheets or Excel): Read the RPL tracker, and keep the matrix and tracker up to date. Reads: The RPL tracker you name Creates: The mapping matrix as a new sheet, and new tracker rows, in Google Sheets, each only after a yes. Never deletes a row. Asks you before it creates or changes anything. Without it: The matrix and tracker come back as copy-ready tables, or an .xlsx file if the app can make files.
- Calendar (for example Google Calendar or Outlook Calendar): Book the competency conversation, the observation and referee follow-up dates in your own calendar. Creates: One event per conversation, observation or follow-up date in your own calendar, only after a yes, with no invitees. Outlook only where the organisation's admin allows it. Asks you before it creates or changes anything. Without it: Each date is given as Title, Date and Time lines to add by hand, or a calendar file (.ics) if the app can make files.
- Email (for example Outlook; Gmail only reads): Save referee verification requests as Outlook drafts, and read a referee's reply you pick. Reads: A referee's reply you pick from a search by name Creates: Referee verification requests as Outlook drafts, only after a yes and where the organisation's admin allows it. Never sends. Asks you before it creates or changes anything. Without it: Each request is written in the chat for you to send. Gmail stays read-only.
- Where your information goes
-
- The candidate's portfolio, certificates and work history: Stays in the chat; the matrix and tracker go to your own sheet after a yes The candidate appears as a first name or code; no evidence content is copied into the tracker. With units and templates only, no evidence is shared.
- Referees' roles, workplaces and contact details: Outlook drafts after a yes; you send them Referees by role and first name; only the tasks to confirm and the dates worked.
- Conversation, observation and follow-up dates: Your own calendar after a yes Events carry the candidate code and the step only, with no invitees.
- Your accounts
- Takes actions in your accounts. It must ask you before each change.
- Risk area
- None
What it does, in full
Written in English. Answers in your language
Give it the units and a candidate's portfolio, or let it open the folder the candidate shared. It checks credit transfer first, then maps every piece of evidence to each line of each unit and tests it against the rules of evidence: valid, sufficient, authentic and current. It flags every gap and suggests the gap training.
It drafts the referee verification requests with dated follow-ups, the competency conversation questions and the observation plan, and keeps the decision record and a tracker. It works out what prior learning changes for an apprentice: the plan, the price or the wage step, with the rules for where you deliver training.
It drafts; the assessor decides. It never writes a candidate's evidence or decides competence, and candidates appear only as first names or codes. It asks first what your organisation's AI policy lets you share; with units and templates only, no evidence goes in.
It can read the portfolio from OneDrive, SharePoint or Google Drive, add the matrix to Google Sheets, book the conversation in your calendar and save referee requests as Outlook drafts. It asks first and never sends.
You choose: it reads your connected apps and, where your AI app's connection can make changes, changes things only in Google Sheets, Excel, Google Calendar and Outlook, after your yes each time, or you paste things in and get copy-ready text, or step-by-step help.
What you get
Ask. Works in the AI apps it's made for. Paste or upload what you have, and it does the job right there in the chat.
Works with your apps. If you've connected your cloud files, your spreadsheets, your calendar or your email to your AI app, it can use them to do more of the job for you. You choose: it works without them too, from what you paste or upload.
Remembers you. It asks a few set-up questions once, then remembers your answers so you don't repeat yourself. You can change them any time.
Works over days. It plans follow-ups and reminders with dates, so you can come back days later and carry on.
How each part works
Works with your apps.
- Cloud files (for example OneDrive, SharePoint or Google Drive): open the portfolio folder the candidate shared and the unit files you name, so long portfolios don't have to be pasted. It only reads.
- Spreadsheets (for example Google Sheets or Excel): read the RPL tracker, and keep the matrix and tracker up to date. It asks you before it creates or changes anything.
- Calendar (for example Google Calendar or Outlook Calendar): book the competency conversation, the observation and referee follow-up dates in your own calendar. It asks you before it creates or changes anything.
- Email (for example Outlook; Gmail only reads): save referee verification requests as Outlook drafts, and read a referee's reply you pick. It asks you before it creates or changes anything.
The apps it can use
- Cloud files OneDrive Only reads Also works with SharePoint or Google Drive
- Spreadsheets Google Sheets Reads, and asks before it changes anything Also works with Excel
- Calendar Google Calendar Asks before it adds or changes anything Also works with Outlook Calendar
- Email Outlook Reads, and asks before it changes anything Also works with Gmail
Choose your apps Your version: OneDrive · Google Sheets · Google Calendar · Outlook · in Claude
Try asking
Once it's added, ask your AI something like this. Not sure it loaded? Is my skill working?
-
rpl evidence mapping template
To check it's working, the answer should start with "RPL EVIDENCE MAPPING".
-
map this RPL candidate's portfolio to every unit and find the gaps
-
rules of evidence valid sufficient authentic current
Get RPL Evidence Mapping and Decision Record
A$49 a month
Subscribe: A$49 a monthNew in version 1.0.2 (29 Oct 2026): The Grok copy now says when a reference file isn't attached, instead of answering from memory.
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Price details
- Price in Australian dollars (A$). Trilly isn't registered for GST, so no GST is added.
- About a month in your currency, from the 's rate on , rounded. An estimate only. Prices are charged in A$, and your bank sets the final amount. Change
- How buying works
- Sold worldwide.
- Charged every month until you cancel. Updates arrive by themselves.
- Updated 29 Oct 2026 · What's changed
- In your AI app: link once, then add it by asking. How